Lydiard Park is Swindon’s most important historic park, with a Grade I listed Palladian house, set in 260 acres of parkland. It is used by around half a million people each year, as a place of historic interest, recreation, sports, play and relaxation.
The park is situated on the western edge of Swindon, owned and managed by Swindon Borough Council and bordered on its western boundary by Wiltshire Council. It serves a large residential population from both councils and also attracts many tourists and visitors from out of the area. A wide range of events, festivals, sports, fundraising and community events take place in Lydiard Park throughout the year.
A major landscape restoration project for the park was completed in 2009 and the park is now an impressive venue for any cultural, sporting, business or community event. The fields surrounding the historic house and formal parkland are set aside for events and provide a beautiful, rural setting in a great location that is on the edge of Swindon and just off J16 of the M4.The events field is approximately 22 acres in size, with additional fields providing around 40 acres of outdoor event space including car parking.
If you would like to hold an event at Lydiard Park, please consider the type of event that you want to organise, the activities being offered, capacity and potential dates. We will expect you to have considered if you have the right skills, resources and above all, have planned enough time to successfully organise an outdoor event. You will need to source all of the suppliers for your event activities along with event infrastructure, which could include marquees, security services, power, lighting, traffic management, ticketing, fencing etc.
In the first instance, please contact the Events Officer at Lydiard Park on 01793 770401 or email firstname.lastname@example.org to check suitability of the event and availability of dates. We will send you a Lydiard Park Hire Application form to complete. If this event is agreed, you will need to pay the non-refundable deposit of 25% of the hire fee and specific conditions arising from the terms and conditions of hire may also need to be met by event organisers, for example applying for a premises licence for music festival or concert or implementing a traffic management plan.
We will also ask you to complete an event notification form to submit with relevant documentation. Once submitted, your application will go through the Swindon Event Safety Advisory Group who will assess any potential risks associated with your event and advise you during your planning process to ensure that your event is safe, legal and well managed. You will need to produce the following:
- Event management plan - outlines and gives details all the various activities of your event and who will be doing what on the day. This will include contact details of your management team and all of the suppliers supporting and providing services to the event. We recommend that you refer to the Event Safety Guide (sometimes known as The Purple Guide) and other HSE guidelines throughout the planning process.
- Risk assessment – we want everyone who attends your event to go home happy and healthy, so it is essential that you carry out and provide a written Risk Assessment. The purpose of this is to identify all hazards, assess the risks which may arise from those hazards and decide on suitable measures to eliminate or control the risks.
- Public Liability Insurance cover - to take care of your legal liabilities as an event organiser if something should go wrong. The minimum level of Public Liability Insurance cover for events at LydiardPark is £5 million, for high risk activities and events with over 5,000 attending it is £10 million.
- For large events, you will also need to provide a traffic management plan and noise management plan (if relevant).
To allow Lydiard Park effective time to consider your proposal and to enable the Swindon Event Safety Advisory Group to give you proper advice, you will need to give the following period of notice:
Small events(Estimated attendance under 1000 people)
2 - 3 months notice
Medium events(Estimated attendance of 1000 to 5000 people or events with less than this capacity that we consider pose a medium to high risk))
3 months notice
Large events (Estimated attendance over 5000 people or events of less than this capacity that pose a high risk e.g. open-air concert, music festivals,firework displays & bonfires)
Minimum of 4 - 6 months.